About the Company:

My client who is a wholesale and distribution organisation, who is centrally located in Melbourne. They are client centric and consultative by nature, making them industry leaders and true innovators in their space. They pride themselves on quality goods, excellent customer service and being an employer of choice.

Job culture: 

My client is collaborative and work hard to drive innovation and culture in the team. They are committed to best practice and want to see people thrive in their roles. You will feel valued.

About the role:

This role oversees and coordinates the administrative activities and general operations of the office. You will play a crucial role in maintaining efficient and productive office environments.

The position typically involves a wide range of duties and responsibilities, from accounts payable and accounts receivable using Unleashed as our inventory management system and freight is tracked (using MachShip) and all financial documentation is up to date within Xero.

You will ensure that Unleashed is up to date and orders for our customers are transacted smoothly from start to finish into Xero.

You will coordinate all incoming and outgoing communications for the business, receiving incoming telephone calls for the organisation, overseeing email correspondence and assist in filing and documenting data.

General Job tasks and responsibilities:

• Manage all phases of Accounts Payable including, following up approvals, processing of invoices, allocation of payments and reconciling monthly statements
• Reconciliation of the Bank, Credit Card, and other balance Sheet Accounts as required
• Manage all phases of Accounts Receivable, ensure debtor control is at the appropriate levels and standards including issuing of invoices, respond to customer queries, debtor follow up and allocation of cash
• Answer telephones, screen, and direct calls to the appropriate staff
• Preparing letters and documents, receiving, and sorting out e-mail and deliveries
• Manage and coordinate credit and new customer applications to ensure appropriate approvals are being made and entered in Unleashed
• Maintain a high standard of electronic filing and data entry within SharePoint
• Clients finance enquiry from email and phone
• Provide general administrative and clerical support in accounts
• Prepare correspondence and documents for accounts
• Ensuring that common areas in office premises are equipped with required office supplies as appropriate
• Monitoring the use of equipment and supplies within the office.

About you:

You will bring with you a good degree of competency across all phases of Accounts Payable and Accounts Receivable.

You will be IT savvy as the client uses Xero, Unleashed as their inventory management and MachShip to maximise efficiency.

Based on your past experiences you will have a demonstrated ability to prioritise effectively, and meet deadlines in a fast-paced environment. You will have solid accounts /administration and office management skills, You will possess strong written and verbal communication skills with a can do attitude.

Key requirements:

• Experience working within a manufacturing, distribution and or similar office environment
• Solid experience with Xero accounting software
• Have used Inventory Management software like deer or unleashed or other ERP’s
• Must have solid accounts payables and receivables /debtor experience using initiative to ensure quality and efficient work
• Attention to detail as well as a high degree of accuracy in data entry
• Solid skills with Microsoft Excel and Word
• Payables experience using initiative to ensure quality and efficient work
• Tend to with incoming queries, issues and day to day needs of your clients as they arise
• Work autonomously and demonstrate a strong ability to deliver to expectations of requirements
• Be able to demonstrate Leadership and Accountability showcasing strong work ethic, professionalism, and a positive attitude
• Have the ability to speak with clients across a variety of industries and backgrounds
• Excellent communication both written and verbal

Yolk is here to help!

You are more than welcome to call 1300 795 334 from 8:30am-5:30pm Monday to Friday to speak to a recruitment consultant.

This opportunity is sure to go fast so don’t wait to apply and get ready to take the next step in your career!

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