About the Company:

My client is an organisation who is centrally located in Oran Park.

They are a civil infrastructure company that specialises in civil constructions, plant hire, labour hire, earthmoving, and material haulage services.

They are client centric and consultative by nature, making them industry leaders and true innovators in their space.

They pride themselves on quality goods, excellent customer service and being an employer of choice.

Job culture: 

My client is collaborative and work hard to drive innovation and culture in the team. They are committed to best practice and want to see people thrive in their roles. You will feel valued.

About the role:

The Bookkeeper & Office Administrator will perform a range of general accounting and administrative duties.

You will maintain complete sets of financial records, keep track of accounts, and verify the accuracy of procedures used for recording financial transactions through the nominated business accounting software as well as undertake associated administrative tasks as required.

The position typically involves a wide range of duties and responsibilities, from accounts payable and accounts receivable in Xero.

You will assist in incoming and outgoing communications for the business, receiving incoming telephone calls for the organisation, overseeing email correspondence and assist in filing and documenting data.

This role is based in the office in Oran Park with onsite car parking.

Bookkeeping:

• Manage Accounts Payable & Payroll e-mail inboxes ensuring employee and supplier queries are responded to in a timely manner
• Manage debtor invoicing, receipts and payments into XERO
• Perform bank reconciliations as directed on specific timelines and manage general banking duties
• Process payroll on a weekly basis including gathering, entering, scanning and filing plant and labour dockets, notifying relevant Manager of errors or discrepancies and submitting replacement dockets if and when required
• Process employee expenses on a weekly basis
• Liase with relevant Manager to prepare supplier purchase orders as required
• Follow-up outstanding creditors maintain records and provide reports to trade credit insurer monthly and to Management as required
• Prepare monthly/quarterly BAS /IAS statements and ensure financial records are accurate and timely for audits
• Lodge and process monthly Payroll Tax calculation
• Assist in preparation of quotes/tenders where required
• Assist accountants with preparation of FBT returns, work cover statements and tax returns
• Assist with preparation of budgets and ensure discrepancies are reported immediately
• Assist with office projects and ad hoc financial analysis
• Aid with development and implementation of policies and procedures
• Ensure all reporting is accurate and completed to specific time frames

Administration:

• Manage office phone line and direct calls/take messages as required
  Collect, action and file incoming mail
• Onboard new employees and sub-contractors including preparing forms, issuing engagement letter through HHR and collecting employee/sub-contractor information
• Action operational requests in a timely manner
  Work with the Maintenance Co-Ordinator to ensure all asset documentation is kept up to date
• Initiate plant onboarding for projects including upload of required documentation to relevant project software
• Manage and co-ordinate (where required) renewal of employee certification and license’s
• Liase with insurance providers with regards to renewals and claims.
• Writing admin and bookkeeping procedures to ensure quality.
  Ensure all services are provided in a timely manner in line with current business service level agreements
• Develop and maintain quality relationships and build centres of influence
  Maintain the required personal education and professional development standards
• Attend all scheduled professional development events as directed
• Maintain a safe workplace and ensure Workplace Health & Safety policies and procedures adherence

About you:

You will bring with you a good degree of competency across all phases of Bookkeeping and office Admin.

You will be IT savvy as the client uses Xero to maximise efficiency.

Based on your past experiences you will have a demonstrated ability to prioritise effectively, and meet deadlines in a fast-paced environment.

You will have solid Bookkeeping / administration and office management skills, You will possess strong written and verbal communication skills with a can do attitude.

Key requirements:

• Adequate amount of relevant experience in the applicable industry
• Exceptional organisational skills
• Advanced user of Xero
• Intermediate Microsoft suite experience especially with Excel
• Interest and proven track record in process improvement
• Strong data entry skills
• Payables and receivable’s experience
• Using initiative to ensure quality and efficient work
• Work autonomously and demonstrate a strong ability to deliver to expectations of requirements
• Have the ability to speak with clients across a variety of industries and backgrounds
• The ability to build, manage and maintain client, supplier and employee relationships
• Excellent communication both written and verbal

Yolk are here to help!

You are more than welcome to call 1300 795 334 from 9am-5pm Monday to Friday to speak to a recruitment consultant. This opportunity is sure to go fast so don’t wait to apply and get ready to take the next step in your career!

Video